Arab International Academy
Procurement Coordinator Jobs in Qatar
QUALIFICATIONS:
1. BA degree in Business Administration, Economics, Accounting, Business Management, or a relevant field.
2. Three years or more of experience in procurement.
3. Proficiency in Microsoft Office and purchasing software along with skills of administration, and organization skills, including file management skills and proactive work initiation.
4. Positive interpersonal and communication, and negotiation skills.
5. Exemplary business English and Arabic skills.
6. Good analytical and strategic thinking skills.
7. Ability to work under pressure and be able to meet deadlines for procurement orders along with work experience for mature judgment.
REPORTS TO: Managing Director of Tarsheed Institution
INTERFACES WITH: Superintendent, Superintendent’s assistant for administrative affairs, Chief Accountant, vendors, and suppliers.
JOB GOAL:
To manage the purchasing, setting, and storing of all the furnishers, resources, equipment, supplies, and services for the new campus of Arab International Academy to start functioning in September 2024.
CONTRACT DURATION:18 Months
PERFORMANCE RESPONSIBILITIES:
1. Prepare plans for the purchase of equipment, services, and supplies.
2. Research and evaluate prospective suppliers. And Develop supplier database.
3. Establish and maintain an organized system for receiving and distributing supplies from the warehouse stores; a system that anticipates the need to renew supply orders with all information in a database.
4. Follow the procurement policies and procedures.
5. Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
6. Perform all procurement and contracting activities including pre-qualification, tender management, negotiation, and preparation of contracts and purchase orders.
7. To follow up on orders, expedite deliveries, and coordinate payments.
8. Review, compare, analyze, and get approval on products to be purchased with the procurement committee members.
9. Maintain ongoing communication with major vendors who provide supplies to the school; keep cost-center personnel advised as to progress in receiving the order and any change necessary in the original order; retain a highly organized filing system for all purchase orders.
10. Research and evaluate prospective suppliers.
11. Prepare budgets, cost analyses, and reports.
12. Maintain a positive working relationship with all faculty/staff.
13. Respond immediately to daily correspondence, requests for progress reports on purchase orders, telephone inquiries, etc.
14. To Advise senior management and improve procurement process.
15. To Follow the process in line with software systems.