vanitis Cosmetics
Executive Assistant Jobs in UAE
Responsibilities:
Manage the Chief Executive Officer’s calendar and set up meetings
Compose, edit, transcribe drafts, and proofread all internal correspondence, such as admin orders and memos, prior to CEO’s approval/signature
Report progress and collaborate with the Project Manager on project status and developments
Write reports for senior management and deliver presentations as required
Track daily expenses and prepare weekly, monthly, or quarterly reports
Take minutes during meetings
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Manage information flow in a timely and accurate manner
Make travel, logistics and accommodation arrangements
Maintain documents and take care of the office filing system
Organize company events and oversee the development, design and execution of events across all stages of planning
Assist in any ad hoc tasks as requested by the Chief Executive Officer
Prepare communications in English and German on behalf of the Chief Executive Officer
Perform basic bookkeeping tasks
Conduct research and compile data to prepare documents for review and presentation
Help prepare for meetings
Greet visitors and decide if they should be able to meet with executives
Use various software, including word processing, spreadsheets, databases, and presentation software
Required Skills:
Excellent verbal and written communication skills in German and English
Technical proficiency and problem-solving skills
Ability to handle confidential information
Highly presentable and professional
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Project management experience, maintaining action log, action follow-up, liaising with stakeholders
Comfortable working with various software, including word processing, spreadsheets, databases, and presentation software
Strong organizational skills and attention to detail
Ability to learn quickly and adapt to new situations
Open-minded personality