Roland Berger
Office Administrative Assistant Job Vacancy In Dubai, UAE
We are looking to recruit an experienced Office Administrative Assistant to be based in our Dubai office. Candidates must have prior relevant experience in the UAE and must be based in Dubai.
Role Responsibilities
Perform wide variety of administration duties including but not limited to all reception duties, office registration, greeting visitors to the office, office email inbox management, distribution of mail and couriers, printing, binding, filing documents as required, ordering stationery and office supplies
Promptly receive and screen incoming calls and emails in a professional manner, providing appropriate responses and delivering messages when necessary
Management of office supplies: groceries, cleaning material, coffee, water, stationery, business cards
Manage the meeting rooms schedule and set up
Keeping up with office supply inventory
Visit visa arrangements
Management of PRO calendar in connection with HR and support PRO when required
Office management support
Ensure smooth internal and external communication
Manage translation requests
Produce highly confidential correspondence, including but not limited to letters, memos, proposals and presentations
Coordination of various internal events
Corporate gifts for internal events (anniversaries, weddings, etc.)
Manage office access cards
Support the Admin ,HR and Marketing team members with various admin requests
Other ad-hoc administrative support as required
Qualifications
Minimum a bachelors degree or equivalent
Relevant experience in office administration preferably in a similar industry environment
Comfortable in dynamic, fast-paced and international environment with high energy level
Demonstrate strong organizational and prioritization skills to ensure deadlines are met
Detailed oriented and excellent time management skills
Proactive and willing to take initiatives
Flexible in the working approach with a can-do attitude
Can work independently with an entrepreneurial mindset
Excellent written and verbal communication skills in English, Arabic proficiency would be an advantage
Ability to multitask with great accuracy
Exceptional customer service skills