DUTCO TENNANT LLC
We are looking for a well experienced Operation/Administration/Office Manager for our KSA subsidiary company in Jeddah.
Job Responsibilities:
· Manage the admin team for high efficiency
· Point of contact for all employees, visitors and Subcontractor
· Managing staff appointments. Renewal of office Lease Contract
· Office supplies Management: Keep stock of office supplies and place orders when necessary.
· Coordinating with PRO for the new Iqama and renewals applications; exit and re-entry permits of staff; Trade License/Commercial Registration; Saudization; GOSI; Tax; MOL; MOI
· Coordination for gate passes (personnel / equipment / vehicles) as per project requirement.
· Experience in Muqeem, Tamm, MOI, Qiwa, and Mudad Site, Vendor registration
· Prepare demand letter, Power of Attorney, Injaz for Waqala number.
· Handling Petty Cash
· Insurance: General (Public Liability, Marine, TPL, Workmen Compensation), Medical & Life insurance
· Preparation of tenders and quotations in Arabic for government and private bids.
· Price negotiation with local/overseas suppliers and preparation of Purchase Orders
· Logistics/Warehouse/Inventory Management.
· Fleet Management: Rental vehicle maintenance, Traffic violation payment
· Credit/Payment Follow ups & Payment Collection
· Custom clearance
· Ad hoc assignments for smooth running of the projects.
Education:
University Graduation in any discipline.
Skills and Qualifications:
• At least ten years of Operation/ Site Administration/Office Managerial experience
• Strong experience in vendor/bid/portal registration
• Technical aptitude and strong interpersonal communication skills to interact with all levels of government personnel.
• Strong problem-solving ability, good negotiation and closing skills to drive sales.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office and similar application.
• Languages: Arabic, English and Malayalam
• Having KSA driving license is must
• Transferrable Iqama
Salary and Perks shall reflect the experience and future potential of the candidate for this role.
We are very specific to our requirements, if you meet above requirements and are interested to join our highly ambitious experienced team, do send your updated CV with subject line: Admin Manager at [email protected]