Class Hotel Apartments
Engineering Administrative Assistant Job Vacancy In Dubai, UAE
· Directs and coordinates the office administration according to Manager’s instructions and property policies and procedures.
· Receives all incoming correspondence, stamps the date, signs and submit these to the manager.
· Reviews and checks all incoming correspondence to ensure completeness of necessary information and signature for the manager’s attention.
· Takes dictation, type and send all correspondence etc.
· Follow-up replies to all correspondence, notes and instructions.
· Prepares Monthly Engineering Report, Daily Reports.
· Prepares and records all outgoing payment requests to be submitted to Finance.
Records all outgoing Purchase Orders and Purchase Requisition for any information needed
· Keeps files in order and up to date.
· Make weekly requisitions for office supplies and control issuance of office supplies to ensure optimum usage.
Receives and answers telephone calls
· Promptly relays important messages to conceived staff especially on operational matters.
· Responsible for recording Engineering personnel’s attendance record.
· Report all accidents, dangerous occurrences, or hazards, no matter how minor, to the manager.