Geekay Group
Payable Management
Creating Vendor code in ERP and managing Vendor documents in Physical and Soft Copy
Validating the Vendor invoice posting for non-trading vendors.
Ensuring compliance of company policy for Trading invoice posting
Processing Vendor Invoice
Managing vendor Payable ageing, making payment plan along with company cash Flow
Processing Vendor payment through Bank Transfer
Processing Vendor payment through Trust Receipt
Sending the Payment docket to MD for approval
Sending Payment details to Supplier’s post processing
Making sure all the CN from Suppliers are accurately booked. (Account, Cost centre, Vendor)
Getting Vendor Reconciliation done on frequent basis
Cash Flow Management
Updating Cash Flow on daily basis
Ensuring all the banking transactions are booked every day
Bank Reconciliation on Weekly basis
Ensuring all cheque books are in stock to avoid delays in releasing the payments.
Keep a check on the bank balances in all the banks accounts across the region and Initiating transfer to Main account for payment processing.
Expense Management
Utility expenses are booked accurately and timely manner, Accrual of expenses on monthly basis for Month end closing.
Prepaid Expenses: Identification, Booking, Cost centre, Expense Ledger, monthly Write off.
Petty Cash Expenses: Store petty cash Expenses are accurately booked in correct account & with correct cost centre.
Non-Trading Expenses are booked with 100% accuracy as to Timeliness, accuracy, Ledger, Cost centre.
Checking all expenses for Month end closing and ensuring accrual of expenses most accurately.
Compliance and Assurance
Ensure all the VAT booking is done correctly and timely recording.
VAT return preparation and reconciliation.
Filling of VAT return with FTA, BAH and OMAN well before timeline.
Making Monthly PL for review of Store level, Division Level, Country level and Group Level PL
Making Schedules for Half Yearly and Annual Closing and AUDIT.
Coordinating with Auditors and assisting in completing Audit within time.
Looking into Bank Requirements for Quarterly, Half Yearly and Annual Documents submission for annual Limits Renewal.
Payroll Processing
Booking of Monthly Salary for all Regions
Ensure banking and WPS transfers on monthly basis
Allocation of Entries in all the Staff Payable and Accrual ledgers.
Booking of Full and Final, Transfer to Bank accounts
Processing of Annual leave salary, booking on monthly basis.
Managing GOSI portal
Receivable Management
Review of Receivable ageing report.
Strict control on outstanding customers and managing with Collections team for timely collections.
Training
Training team on new changes in accounting and legal compliances.
Making changes in the activities of team on routine basis so they get opportunity in working for all the areas of operations.
Identification of Key capabilities for each staff member and utilizing this to the best and making them champions of their roles.
Reporting
Making Monthly Sales report for Management review
Sending details to malls for monthly sales
Keep track of submission for Annual sales certificate to malls
Experience & Skills
Essential
6+ year’s exp.as Accountant
Should be Bilingual(English&Arabic)
Skills
Must have team reporting to him/her
Trading company is very important with multiple stores, to understand and control the store operations for backend.
Controlling & Understanding complete lifecycle of accounts function is very important.
CA by background will be added advantage Ability to gather large amounts of data and convert it into meaningful analysis.
ERP working is must and preferable Microsoft Dynamics