Gulf Mahmal Support Services Co. Ltd
Projects Control Coordinator Job Vacancy In Al Khobar, Eastern, Saudi Arabia
We are looking for the below position:
(Projects Control Coordinator) which is limited to Saudi nationals.
The main purpose of the Project Control Coordinator’s job is to provide effective support to the Operations and Procurement departments, with regards to invoicing, deliver notes, GRN’s and data consolidation.
Responsibilities and Accountabilities
1- Communicates and coordinates with all projects for the receipts of suppliers’ invoices, delivery notes and GRN weekly summary to ensure that they are closed in Operations, Procurement up to Accounts Departments.
2- Posts daily the GRN on the Microsoft Dynamics system.
3- Communicates with supplier in case of wrong invoices or credit notes or delivery variances and coordinates in parallel with Procurement Department in this regard.
4- Prepares and sends daily reports and data to Operations, Procurement and Accounts departments.
5- Prepares, submits, and closes GRNs on the 23rd of every month in order for Accounts department to finalize their processes before the end of the month.
6- Tracks each project’s “Calendar of commitment” within the online folders and deliverable percentages (Scorecards).
7- Creates detailed file storage for hard and soft copies of operational files (GRN, Invoices, Delivery Notes…etc.).
8- Performs any other duty assigned by his/her line manager.
Educational Requirements
Mandatory:
• Bachelor’s degree
Experience
Mandatory:
• 0 – 3 yrs in a similar position
Competencies/Skills
• Administrative Skills
• Planning/ organizing
• Initiative and Problem Solving
• Analytical skills
• Time Management
• Ability to deal with employees from multi-cultural backgrounds
• Ability to communicate in English (Oral & Written)
• Knowledge of basic and advanced computer applications