Holborn Assets LLC
Holborn Assets is seeking to recruit a Receptionist in our Dubai Head Office.
Responsibilities
The receptionist should attend to visitors and deal with inquiries on the phone and face to face. The receptionist will supply information regarding the organisation to the general public and clients as well as provide general administrative support.
Responsible for the appearance of the business centre by adhering to the Holborn dress code and ensuring all areas of a Holborn centre including; kitchens, meeting rooms and reception areas are presented within company standards and are representative of a 5-star businesss.
Assist with co-ordination of reception duties including co-ordination of meeting room bookings, greeting guests and managing the switch board.
Point of contact for all clients and visitors daily, providing a professional and friendly front of house service and delivering an exceptional first impression.
Assist and arrange travel bookings including flights, accommodation, transportation and other travel services.
Sourcing and negotiating corporate agreements with corporate service providers including Hotels, Travel Agents, and Conference Centres etc.
Support colleague’s needs by preparing meeting rooms or offices before client use, moving furniture and providing beverages.
Help with the management of the café and the café staff.
Ensure café accounts for staff are worked out and issued on a weekly basis and keep track of accounts paid.
Assist with day-to-day Operations and HR functions including employee records.
Help maintain records on employee qualifications and education activities.
Managing the desk allocation records and vacant desks.
Assist with managing corporate services activities including cleaners, maintenance, reporting issues to the landlord. When office furniture needs to be replaced, sourcing local companies and coordinating the deliveries.
Arrange gifts for employee’s birthdays/milestones/events.
Handling & signing for incoming couriers.
Keeping the literature library for admin fully stock and ordering from providers.
Assist Operations and Events to help arrange for Quarterly Meetings/Galas/Incentives.
Preparing spreadsheets for management when asked.
Ensuring stationery for the office is well equipped.
Taking feedback from employees about suggestions for the office.
Qualifications
Excellent communication skills
Strong organisational skills
Attention to detail
Proficiency with MS Office
Job Category: Administration
Job Type: Full Time, Salary dependent on experience.
Job Location: UAE