Iqarus
The Contracts Manager is responsible for contract management and coordination of all contracting related matters, providing guidance and support to the business.
Main Duties and Responsibilities include:
Contract management – the position administers, extends, negotiates, and terminates standard contracts, task orders, purchase orders and subsequent amendments.
Maintenance of the Contracts Master System, recording and monitoring all contracts (customer and supplier).
Prepare and maintain contractual documents, ensuring strict adherence to company policy, applicable legislation and specific customer requirements.
Under the supervision of the CLO, review of contractual documents, identification of risk and areas of concern in contract terms and conditions.
Provision of advice concerning contractual interpretation, under the guidance and support of the CLO.
Seek and manage appropriate internal signoffs and approvals prior to contract execution, in line with company policy.
Maintain a detailed and organized filing system for all contracts, to include an original documents, authorizations, relevant correspondence, changes/deviations, amendments, clarifications, and payment schedules etc.
Prepare and disseminate information throughout the organization regarding contract status, compliance, modification, deviation, negotiation, and termination, in line with company policy.
Coordinate with Commercial and Operations Departments to ensure that customer requirements are clearly defined and agreed prior to contract execution.
Monitor contractual interactions to ensure that the contract is being followed as executed and that otherwise a written deviation is recorded with the customer or supplier to ensure that the contract reflects operational reality and to prevent gaps in billing/contractual compliance issues – in conjunction with the Commercial Department.
Coordinate with the Finance Department to ensure proper billing and collection of contractual revenue post contract execution – in conjunction with the Commercial Department (and specifically the Commercial Director).
Coordinate with Sales and Bid team to complete, maintain and update all vendor registrations as and when required. Formulating and maintaining a list of all such vendor registrations.
This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above.
Qualifications
Skills, knowledge and experience:
Bachelor’s Degree in business related fields, Master’s degree preferred
Minimum 5 years’ experience working in a similar role.
Keen attention to detail.
Able to work in a face paced environment and maintain said keen attention to detail.
Ability to work under pressure to meet tight deadlines managing multiple projects at once
Excellent interpersonal skills.
Good drafting skills and the ability to recognize and resolve issues of strategic, legal or reputational importance to the business
Travel might be required
Essential Capabilities:
• Ability to establish, build and maintain strong working relationships, gaining the respect of senior executives as well as other colleagues and external professional contacts