SADA ALAMMAH
Administrative Assistant Job Vacancy In Riyadh, Saudi Arabia
Job Title
Administrative Assistant
Industry
Telecommunications and Satellite Communication
Scope
Facilitating communications within an office. Her duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for The Business Development Manager.
Essential Duties and/or Responsibilities
– Perform various tasks, like recording minutes during meetings.
– Reporting to management and performing secretarial duties.
– Processing, typing, editing, and formatting reports and documents.
– Directing internal and external calls, emails, and faxes to designated departments.
– Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
– Prepare and maintain agendas and papers for meetings, committees and follow up on action points.
– Schedule appointments and maintain calendars
– Receive and screen phone calls and redirect them when appropriate
– Create and organize information, and generate reference tools for easy use.
– Prepare reports, presentations and correspondence accurately and swiftly.
– Ensure efficient and effective administrative information and assistance.
– Perform other related duties as assigned.
Knowledge, Skills and Abilities:
– Thorough understanding of clerical and secretarial principles.
– Familiarity with basic research methods and reporting techniques.
– Excellent organizational and time-management skills.
– Proficient in MS Office.
– Advanced proficiency in managing documents, spreadsheets, and databases.
– Exceptional filing, recordkeeping, and organizational skills.
– Proficiency in appointment scheduling and call forwarding systems.
– Excellent written and verbal communication skills.
– Tact, discretion and diplomacy
– The ability to be proactive and use your initiative: to see what needs doing and to do it.
– Language Skills – proficiency in English and Arabic.
Experience and/or Education:
– Degree in business administration (desirable) or relative field.
– Proven experience as secretary or similar administrative role is a plus.