Saudi Air Navigation Services
Role Purpose:
To provide specialized administrative services for the Department and maintain the filing system and confidential documents in order to ensure that the work is completed effectively and efficiently within set timelines, KPI’s, agreed budgets and adopted policies and procedures.
Key Accountability Areas:
Administration:
Schedule appointments and events with concerned parties and update the immediate superior’s calendar accordingly
Prepare official letters, memos, internal / external communication for both internal and external parties
Provide specialized administrative and support services for the Immediate Superior
Coordinate the flow of information and incoming correspondence as per the priority guidelines set by the Immediate Superior
Office Assistance and Support:
Assist the Immediate Superior in prioritizing action items and outstanding matters
Assist in establishing the filing system (Library) for hard copy and electronic copy
Policies, Processes and Procedures:
Conduct day-to-day activities while ensuring compliance to policies and procedures
Contribute to the identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement
Qualifications and Requirements:
Knowledge and Experience:
0 to 3 years of experience as an admin assistant is required
Education and Certifications:
Secretarial Diploma is required
Competency:
Operational Excellence
Safety Awareness
Teamwork
Communication
Initiative
Planning & Organizing
Computer & Technology Literacy
Document Management