United Capital Investments Group
Administrative Assistant Job Vacancy In Dubai, UAE
UCIG Energy is a dynamic energy solutions provider headquartered in Dubai, United Arab Emirates. Since the start of its operations in 2009, UCIG Energy has expanded worldwide, operating in more than 150 countries and servicing more than 3000 airports with wide-ranging energy solutions. UCIG Energy is now the key player and supplying partner of commercial airlines, cargo carriers, private entities, NGOs, defense & military.
UCIG is seeking to hire an experienced Administrative Assistant to assist UCIG with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public and internal stakeholders.
To ensure success as an Administrative Assistant, you should possess excellent communication skills, interpersonal skills, and demonstrable experience in a secretarial/administrative role.
Outstanding Administrative Assistants are highly organized in performing a wide array of administrative duties. Our aim is to offer you the platform to progress to a role with more responsibility in a relatively short amount of time.
Duties and responsibilities:
Directing internal and external calls, e-mails, and faxes to designated departments.
Arranging and scheduling appointments, meetings, and events.
Monitoring the stock of office supplies and ordering replacements.
Assisting with copying, scanning, faxing, e-mailing, note-taking, and travel bookings.
Preparing facilities and arranging refreshments for events/meetings, if required.
Providing general assistance and meet-and-greet experience to guests.
Update and maintain office policies and procedures.
Working closely with the Commercial team during specific events.
Being able to independently complete a specific task/assignment.
Gathering and arranging materials and relevant information for assigned projects or persons.
Conducting research for assigned project or person.
Being responsible for petty cash and related expenses.
Observing the best business practices and etiquette.
Minimum Requirements:
Excellent level of English language (Native/Bilingual is preferable).
Minimum 3 years working experience within the GCC.
Excellent writing and verbal communication skills.
Exceptional interpersonal skills.
Ability to liaise internally and externally on administrative matters.
Proficiency in appointment scheduling and call forwarding systems.
Proficiency in MS Office (Word, Excel, PowerPoint, etc).
Basic knowledge of Adobe Acrobat and Adobe Photoshop.
Punctuality and positive attitude.
Stress tolerance, discretion, and accuracy.
Ability to converse in multiple languages.
Compensation:
Yearly discretionary bonus.
Competitive salary.
Top-tier health insurance.
Work visa.
One economy flight ticket per year to home country.
30 days annual leave balance per year.