Gulf Mahmal Support Services Co. Ltd
Job Purpose:
To ensure and oversee compliance with the applicable legal and statutory employment relations framework & labor law; and provide specialized advice and support services on internal work performance, grievance and disciplinary procedures and processes.
Responsibilities and Accountabilities
1- Entering and updating employees’ information on the HR system (Microsoft Dynamics Database System).
2- Receiving employee leave requests and comparing it to the yearly vacation plan received at the beginning of every year, then updating the department with the employee leave eligibility.
3- Arranging bookings as per approved leave requests scheduled.
4- Coordinating with government relations unit with regards to exit re-entry visas for employees going on vacations.
5- Receiving incident reports after investigation and applying the proper disciplinary action as per company policies and labor law.
6- Preparing all employee related letters (employment letters, warning letters…etc.) as well as memorandums.
7- Taking care of employee grievances, dismissal and redundancy.
8- Preparing contracts for new employees.
9- Preparing lists for people due for increments along with the compensation and benefits unit and forwarding it to the respective department manager.
10- Handling all employee related health and wellbeing affairs (Iqama & Baladiya medical examinations, medical and group life insurance..etc.)
11- Sending memorandums and assisting in the implementation of company’s policies.
12- Requesting Govt. Relation Dept. to obtain exit re-entry or exit visa by providing an approved copy of Leave Application
13- Ascertaining required preparations and induction program are ready and prepared for new arrivals
14- Conducting the induction presentation for new employees.
15- Assisting the Human Resources Manager in the final exit interview for resigning employees.
16- Preparing promotion letters upon obtaining approval from GM.
17- Endorsing requests of change in employee benefit (change position, change salary, change allowance, etc.) and checking eligibility.
18- Maintaining performance appraisals, following up on collection process and forwarding results to the respective unit to be linked with employee increments.
19- Assessing relevant training needs for staff individuals and organization, in consultation with departmental heads.
20- Representing the company and is in direct contact with HRDF (enroll our employees in their training programs, recruit from their trained pool of candidates and getting financial rewards accordingly).
21- Coordinating with local agencies (Bab Rizk, Takat…etc.) to source CV’s and arrange for job fairs.
22- Screening CV’s and forwarding them to the Human Resources Manager for review.
23- Scheduling and conducting first interviews with potential candidates as per recruitment plan.
24- Preparing recruitment progress reports.
25- Updating the CV Excel database and files CV’s afterwards.
26- Following up with the affiliated Polyclinic regarding employee medical test results.
27- Performs any other assignments delegated within the company’s locations.
Competencies/Skills:
Excellent Communication Skills
Excellent knowledge of Saudi labor and immigration laws & regulations
Attention to details
Organization and time management skills
Excellent command of English both oral and written
Team building skills
Problem solving skills
Basic counseling skills
Negotiations skills
Effective verbal and listening communications skills
Computer skills including the ability to operate spreadsheets and word-processing programs at a highly proficient level
Effective written communications skills including the ability to prepare reports, proposals , policies and procedures
Effective public relations and public speaking skills
Research and program development skills
Stress management skills
Ability to communicate in English (Oral & Written)
Experience
Mandatory:
• Fresh Graduate or 0-2 yrs in a similar position