Executive Assistant to the Principal

The Executive Assistant will have a broad set of responsibilities that range from supporting the Principal directly, to support the day-to-day operations of the larger School Leadership team.

 Main Accountabilities:

To provide first-class executive support to the Principal by executing all tasks and activities relating to the efficient operation of the Principal’s office exercising confidentiality, tact and diplomacy
Manage the Principal’s calendar, including scheduling and coordinating meetings and school visits with the school leadership team & parents,
Liaise between the Principal and other staff within the organization, including the senior leadership team at the school & head office;
Identify, prepare, and compile necessary materials to ensure the Principal has appropriate information for meetings, reports, presentations, and special projects;
Responsible for organizing and maintaining the Principal’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodation, etc.) for completing activities and/or delivering services in accordance with the Principal’s job description
Serve as the administrative liaison to the various committees within the school
Devising and maintaining office systems, including data management and filing
Take notes at meetings or to provide general assistance during presentations
Screening telephone calls, enquirers and requests, and handling them when appropriate
Dealing with incoming email, faxes and post, often corresponding on behalf of the Principal.
Meeting and greeting visitors at all levels of Seniority
Organizing and attending meetings and taking dictation and minutes
Liaise with internal administration and marketing departments to create and implement projects.
Ensure necessary records and trackers are maintained that can readily provide current, accurate and accessible information
Provide senior-level administrative support to the Principal through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
Act as liaison between the Principal and staff to ensure appropriate coordination and follow-up on day-to-day issues
Own and improve existing processes that support the School Leadership team; and
Support the Principal with various ad-hoc projects and other administrative duties as needed.

Job Specification:

We will be excited to hear from you if you

Are a graduate in any discipline, preferably in Business Administration with a minimum of 6 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment
Are an excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences;
Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization;
Have strong organizational, problem-solving and data-gathering skills and are able to handle multiple shifting priorities;
Are meticulous in your attention to detail and accuracy in matters of proofreading, document processing, and relaying messages
Can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and
Are flexible, resourceful and adaptable to changing needs and demands, and willing to work longer hours as circumstances require.
Possess excellent IT skills and organizational skills are essential, as is the ability to work on your own initiative.
Can work effectively and can manage and prioritize multiple projects and tasks simultaneously.
Have excellent organizational skills and multi-tasking ability
Good technical understanding and should be able to grasp, understand & use various software & tools
Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
Sound judgment and ability to maintain confidentiality
Strong Project Management skills.

Tagged as: Executive Assistant