James Cubitt in MENA
As an Executive Secretary for an engineering company, your role is to provide high-level administrative support to the executives, managers, and engineering teams within the organization. You will play a crucial part in ensuring the smooth operation of the company by managing administrative tasks and assisting with various functions.
Job Duties:
· Calendar Management: Managing the executives’ calendars, scheduling meetings, appointments, and events. You will need to prioritize and organize their schedules efficiently.
· Communication: Handling all incoming and outgoing communication on behalf of the executives, including emails, phone calls, and other correspondence.
· Meeting Coordination: Arranging and coordinating meetings, preparing agendas, taking meeting minutes, and distributing relevant documents.
· Travel Arrangements: Making travel arrangements for executives, including booking flights, accommodations, and transportation.
· Document Preparation: Drafting, proofreading, and formatting various documents, reports, presentations, and proposals.
· Data Management: Managing and organizing important company data and files, ensuring they are easily accessible and well-maintained.
· Expense Management: Assisting with expense reports and keeping track of company expenses.
· Office Administration: Handling general office duties, such as managing office supplies, and equipment, and coordinating maintenance services.
· Project Support: Assisting engineering teams with project-related administrative tasks, document control, and progress tracking.
· Client Support: Assisting with client communication and coordination, responding to inquiries, and providing excellent customer service.
· Cross-Functional Collaboration: Collaborating with other departments and team members to ensure efficient information flow and coordination.
Requirements:
· A bachelor’s or associate’s degree in a relevant discipline.
· prior experience as a consultant or in the construction industry.
· Proficient in both Arabic and English writing and verbal communication.
· Has knowledge of administrative and clerical operations.
· Able to positively impact a team and assist with a variety of responsibilities as needed. managed tasks in consulting organizations.