Advanced Learning Schools
1. Fluent in English and Arabic
2. Ensures that the manager’s secretarial work is performed promptly to a high standard
3. Coordinates visitors conferences and maintains a professional relationship with visitors
4. Coordinates special projects, office activities and committee meetings.
5. Maintains calendar, schedules appointments and meetings.
6. Represents professional image of the company to outside parties
7. Makes travel and accommodation arrangements for the manager.
8. Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
9. Uses MS Office, Word, PowerPoint and Excel (limited extent) graphics packages to assemble reports. Excellent typing skills
10. Maintains records of visitors through filing, retrieval, retention, storage, compilation, coding, updating and destruction.
11. Preparing routine correspondence and reports from spoken or handwritten (usually almost illegible) copies.
12. Answers telephone, screens callers, relays messages and greets visitors.
13. Opens, sorts, and screens mail in English and Arabic.
14. Carries out duties and responsibilities with limited supervision. Makes decisions and establishes work priorities on essentially procedure-oriented operations. Acts on own initiative.