ASK Real Estate
We are looking to hire an executive secretary with exceptional administrative and clerical skills. Executive secretaries are expected to multi-task and work well under pressure in a fast-paced environment.
To ensure success, executive secretaries should be organized, have superb research skills, and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information.
Responsibilities:
• Performing accurate research and analysis.
• Coordinating arrangements, meetings, and/or conferences as assigned.
• Responsible for the maintenance of office facilities, office furniture and equipment’s.
• Responsible to procure and maintaining office supplies.
• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• This position will suit you if you have good interpersonal and presentation skills, and office management experience. You need to be self-directed and have organizational and problem-solving skills.
• Excellent interpersonal, oral and written communication skills in English and Arabic is Preferable
• Taking dictation and writing correspondence.
• Compiling, proofreading, and revising drafts of documents and reports.
• Daily record keeping and filing of documents.
• Preparing reports, presentations, and correspondence accurately and swiftly.
• Creating and organizing information, and generating reference tools for easy use.
• Attending meetings and preparing minutes of meeting.
• Managing a busy calendar, meeting coordination, and travel arrangements.
• Ensuring efficient and effective administrative information and assistance.
Qualifications and Experience:
• Proficient in Microsoft Office, and business communication software.
• Degree in business administration (desirable).
• 2 years of experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Strong knowledge of databases and tracking systems.
• Thorough understanding of clerical and secretarial principles.
• Organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.